Overview
Administrative Assistant Jobs in New York, NY at Kennedys
Title: Administrative Assistant
Company: Kennedys
Location: New York, NY
Kennedys, a growing global law firm, is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Office Manager and Legal Assistant team. This role plays a critical part in ensuring the smooth day-to-day functioning of the office and supporting attorneys in delivering exceptional client service.
Key Responsibilities
- Provide general administrative support to the Office Manager and Legal Assistant team, adapting to evolving priorities and office needs
- Coordinate attorney travel arrangements utilizing the travel management platform, ensuring accuracy and adherence to firm policies
- Research restaurant and venue options for internal and external client meetings and coordinate reservations as requested
- Assist with maintaining attorney and client records in InterAction, including timely and accurate data entry
- Support attorneys with time entry submissions in Elite to ensure accurate and prompt billing
- Assist with New Business Intake processes
- Enter attorney expenses and court-related disbursements in accordance with firm guidelines
- Download, organize, and manage large volumes of documents within iManage, ensuring proper filing protocols are followed
- Serve as backup to the Electronic Document Filing Assistant, including applying naming conventions and managing document distribution
- Provide backup support to the Facilities Team as needed to ensure continuity of office operations
Required Experience
- Strong ability to prioritize competing, time-sensitive requests in a fast-paced professional environment
- Exceptional attention to detail with a commitment to accuracy and quality
- Excellent verbal and written communication skills
- Highly organized with strong time management and follow-through skills
- Professional demeanor and a client-service-oriented mindset
This is a developing role with opportunities for growth and expanded responsibility. The duties outlined above are not exhaustive and may evolve in alignment with team objectives and firm policies.
The annualized salary range for this role is $55,000-$70,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
