Overview
Administrative Assistant Jobs in Charlotte, NC at Ferretti Search
Title: Administrative Assistant
Company: Ferretti Search
Location: Charlotte, NC
Overview:
Support the Property Manager in overseeing day-to-day operations, tenant relations, financial administration, and vendor coordination for a large mixed-use commercial portfolio consisting of office, medical office, and industrial assets. This role works closely with building engineers, leasing, accounting, vendors, and tenants.
Location: Charlotte, NC
Schedule: 100% onsite 8am-4pm
Opportunity: 3 month contract
Responsibilities:
- Serve as the primary point of contact for tenant requests and service issues
- Maintain strong relationships with tenants and assist with tenant engagement initiatives
- Communicate building policies, procedures, and operational updates to tenants
- Create work authorizations, special project requests, tenant billbacks, and service agreements
- Coordinate vendor proposals and manage invoice processing
- Conduct routine property inspections to ensure building standards, safety compliance, and tenant satisfaction
- Monitor janitorial, landscaping, security, and maintenance services
- Coordinate tenant move-ins, move-outs, and improvement projects
- Manage access credentials and administrative documentation (e.g., facility forms)
- Review, code, and process vendor invoices
- Assist with monitoring and following up on outstanding receivables, including delinquent accounts
- Support monthly expense reconciliations
- Maintain vendor and tenant compliance documentation (e.g., insurance certificates)
- Track lease abstracts, critical dates, rent escalations, expirations, and renewals
- Help ensure compliance with lease terms for both landlord and tenants
Qualifications:
- 2–5 years of experience in commercial or residential property management
- Strong organizational and communication skills
- Ability to manage multiple priorities across diverse asset types
- Familiarity with commercial leases and property operations
- Proficiency in property management software (e.g., Yardi) and Microsoft Office Suite (Excel, Word, Outlook)
