Overview
Administrative Assistant Jobs in Orlando, FL at Tews Company
Title: Administrative Assistant
Company: Tews Company
Location: Orlando, FL
Job Description
Temp to Hire Opportunity with a great company in downtown Orlando. Hybrid Schedule and starting salary is $60,000.
The Administrative Assistant provides high-level administrative and operational support to the Director of Administration and sales teams to maximize efficiency and ensure smooth day-to-day operations. This role supports sales initiatives through project coordination, campaign processing, reporting, data management, and customer service. The ideal candidate is proactive, highly organized, detail-oriented, and adaptable, with excellent communication skills. Key Responsibilities
- Process, track, and manage sales campaigns, mailings, mass emails, and related activities
- Prepare and deliver statistical and activity reports for leadership and sales teams
- Maintain data integrity through ongoing research, list management, campaigns, and lead tracking
- Process, document, and track expenses, invoices, and check requests in compliance with internal policies
- Manage logistics for group meetings and sales events, including invitations, materials, follow-up, and tracking
- Coordinate literature and marketing material requests and track fulfillment
- Manage shared inboxes, website inquiries, and general sales support requests
- Assist with calendar management, scheduling meetings, conference calls, and virtual meetings
- Support compliance tracking and documentation requirements
- Coordinate outreach such as thank-you notes, emails, and promotional items on behalf of the sales team
- Assist financial professionals with planning and coordinating events
- Manage notifications, system updates, and internal communications tools
- Assist in creating training guides, documentation, and procedures
- Perform general administrative duties such as ordering supplies, copying, and screening calls
- Proactively identify issues, analyze situations, and recommend solutions
- Anticipate sales team needs and coordinate appropriate resources
- Perform other duties as assigned
Required Competencies
- Strong decision-making and problem-solving skills
- Exceptional attention to detail and accuracy
- Ability to maintain strict confidentiality
- Strong organizational and multi-tasking abilities
- Excellent verbal and written communication skills
- Professional, diplomatic approach when working with internal teams and external partners
- Ability to meet strict deadlines in a fast-paced environment
- Team-oriented with a proactive, solution-focused mindset
- Ability to prioritize effectively and manage competing demands
- Quick learner with the ability to self-train
- Comfortable receiving instruction and constructive feedback
- Strong business math skills
Education & Experience
- Minimum of 5 years of relevant business experience and/or a four-year college degree
- 3–5 years of experience in a Sales Assistant, Sales Administration, or similar role
- Proficiency in Microsoft Office (Word, Excel, Outlook)
