Overview
Logistics Expediting Assistant Jobs in Doha, Qatar at Management Solutions International (MSI)
Title: Logistics Expediting Assistant
Company: Management Solutions International (MSI)
Location: Doha, Qatar
Job Title: Expediting Assistant (Freight)
Position Overview:
Expediting Assistant (Freight) will be an integral part of Company logistics team, ensuring the timely and efficient delivery of materials to support marine operations. Working in a dynamic and fast-paced environment, Logistics Expediting Assistant will play a crucial role in coordinating with Company Inventory Warehousing & Logistics ( IWL ) team, Suppliers, Company Marine procurement team, NSQL fleet stakeholders , External 4PL logistics vendors , Destination Vessel Agents for expediting the shipments to meet operational deadlines.
Key Responsibilities:
Shipment Planning
- Communicate with Company Inventory Warehousing & Logistics ( IWL ) team, Suppliers, Company Marine procurement team, NSQL fleet stakeholders , External 4PL logistics vendors , Destination Vessel Agents regarding orders and coordinate delivery schedules.
- Maintain strong relationships with 4PL logistics service providers and negotiate favourable delivery terms and agreements.
Shipment Tracking & Coordination:
- Track the movement of shipments from suppliers to final destination points. ( Company Ras Laffan Warehouse , 4PL Logistics Vendors consolidation warehouse , Destination vessel agents)
- Coordinate with 4PL Logistics Vendors and carriers to optimize transportation routes at optimum cost and minimize transit times.
Shipping Invoice Processing
- Review the 4PL Logistics Vendors & ensure required supporting documentation ( POD , Official receipts , Shipping Docs ) submitted with logistics vendor invoices
- Process 4PL logistics Vendor Invoices through SAP LE Module.
Issue Resolution:
- Address any discrepancies or issues related to shipments, or deliveries promptly and efficiently.
- Collaborate with cross-functional teams to resolve logistics-related problems and prevent recurrence.
Customer Service:
- Serve as a point of contact for internal teams and external stakeholder regarding shipment status and delivery inquiries.
- Address any customer concerns or issues related to Shipment fulfilment promptly and professionally.
Documentation and Reporting:
- Assist in preparing shipping documents, such as shipping invoices, Packing list..etc
- Provide administrative support to the logistics team, including data entry, filing, and correspondence.
- Maintain accurate records of Company Marine Logistics activities, including shipments with associated PO details, 4PL logistics vendors invoices, and shipping documents.
- Prepare regular reports on 4PL logistics vendors delivery performance, highlighting key metrics and areas for improvement.
Working Conditions:
- This role primarily operates in an office environment but may require occasional visits to ports or shipping facilities.
- May involve overtime or weekend work to accommodate shipment schedules or address urgent logistical issues.
Qualifications:
- Bachelor's degree or Diploma in logistics, supply chain management, business administration, or a related field.
- Minimum 3-5 years Previous experience in freight forwarding or Logistics expediting roles.
- Proficiency in Microsoft Office applications (Excel, Word, Outlook).
- Familiarity with logistics PO Management software or SAP ERP systems is an advantage.
- Ability to work effectively in a multicultural and diverse team environment.
