Overview
Office Administration Executive Jobs in Subang Jaya, Selangor, Malaysia at IX Group
Title: Office Administration Executive
Company: IX Group
Location: Subang Jaya, Selangor, Malaysia
About The Company
IX Group is one of Malaysia’s fast-growing real estate agency networks, powering over RM2 billion in property transactions with developer partners and clients in less than 2 years. The company was also recognised under the SME100 Fast Moving Companies Award 2025.
Job Summary
IX Group is looking for an Office Administration Executive to provide reliable administrative and office support across daily operations.
Responsibilities
- Support daily administrative tasks including data entry, filing, scanning, documentation, and record keeping.
- Maintain and update company records, office files, databases, and internal systems accurately.
- Prepare, organise, and manage documents, forms, reports, powerpoint and administrative records.
- Handle emails, phone calls, general enquiries, and internal communication professionally.
- Coordinate meetings, appointments, schedules, and basic office arrangements.
- Manage courier arrangements, document dispatch, mail and parcel collection, and delivery tracking.
- Assist with administrative and office support matters for other branch offices when required.
- Support office supplies, printing, stationery, pantry items, and general office needs.
- Coordinate with cleaners, vendors, service providers, building management, and branch PICs when required.
- Assist in company events, team activities, and internal coordination.
- Provide administrative support to managers and departments for ad-hoc tasks and simple projects.
Requirements
- Diploma or Degree in Business Administration, Office Management, or related field.
- Fresh graduates are welcome to apply.
- Prior experience in admin, office support, documentation, or clerical work is an advantage.
- Organised, detail-oriented, responsible, and able to multitask.
- Proficient in Microsoft Office and Google Workspace.
What We Offer:
- Young and friendly team, lively working environment.
- Observance of all Malaysia & Selangor public holidays.
- Free Parking – Complimentary parking for your convenience.
- Staff Meals: Enjoy free lunch every Friday
- Growth Opportunities – Exposure to wider office operations as IX Group continues to expand its offices and branches.
