Overview
Receptionist & Operations Specialist Jobs in Beirut, Beirut Governorate, Lebanon at ELIE SAAB
Title: Receptionist & Operations Specialist
Company: ELIE SAAB
Location: Beirut, Beirut Governorate, Lebanon
The Receptionist & Operations Specialist is responsible for delivering a professional and welcoming front-desk experience at the Head Office, while supporting the smooth day-to-day operations across all offices where applicable.
This role combines front desk management, administrative coordination, and facilities oversight, to ensure a well-organized, efficient, and hospitable workplace environment throughout the organization.
Reception & Front Office (Head Office)
- Serve as the first point of contact, welcoming visitors and clients in a professional and considerate manner.
- Manage visitor coordination, including hosting, guiding, and ensuring a seamless front desk experience.
- Handle incoming calls, emails, and inquiries, ensuring proper routing and follow up.
- Maintain a clean, organized, and presentable reception area at all times.
- Coordinate meeting room bookings and ensure rooms are prepared and fully equipped for meetings.
- Conduct routine checks across office spaces to ensure meeting rooms and workstations are functional and properly set up.
- Supervise cleaning staff and ensure office cleanliness and hygiene standards are consistently maintained
- Handle mail, deliveries, and courier services.
- Ensure adherence to security protocols and visitor management procedures.
Operations & Administrative Support (All Offices)
- Coordinate and follow up on employee parking arrangements for the new joiners, existing employees, and leavers.
- Monitor and verify, on weekly basis, CMO employee attendance records.
- Review and track phone bills, ensuring accuracy and escalating discrepancies when needed.
- Maintain and update records of phone numbers and extensions in coordination with the IT team.
- Maintain tracking records for car insurance policies and support timely renewal follow up.
- Track boutique insurance policies and proactively alert relevant stakeholders ahead of expiration dates.
- Monitor cafeteria consumables and ensure adequate stock levels are maintained all times.
- Maintain and update inventory records for cafeteria supplies.
- Handle employee access cards in coordination with the HR department, including issuance, updates, and deactivating as required.
- Support the coordination of office-related administrative tasks across locations, ensuring proper follow up and execution.
- Maintain organized records and documentation related to administrative and operational activities.
Perform other job-related duties.
