Overview
Senior Office Admin / Operations Coordinator Jobs in Dubai, United Arab Emirates at Abdulla Al Ghurair Foundation
Title: Senior Office Admin / Operations Coordinator
Company: Abdulla Al Ghurair Foundation
Location: Dubai, United Arab Emirates
About the Role:
• Ensure efficient day-to-day office operations, front-office management, and administrative coordination across AGF, maintaining high standards of professionalism, responsiveness, and operational discipline.
• Act as a central coordination point for office management, scheduling, visitor experience, and administrative workflows, supporting seamless execution of operational activities across teams.
• Contribute to operational excellence by standardizing administrative practices, maintaining documentation discipline, and supporting compliance with AGF’s governance frameworks.
What you will do:
• Manage front desk operations, including visitor reception, call handling, and correspondence management.
• Coordinate meeting schedules, room bookings, and shared calendars.
• Provide administrative support to internal teams including documentation, reporting, and coordination.
• Support onboarding logistics including workspace preparation and access coordination.
• Maintain structured filing systems and ensure proper documentation practices.
• Coordinate office supplies, inventory, and vendor relationships.
• Manage inventory of marketing and communication materials (brochures, flyers, banners), ensuring availability, proper storage, and coordination with Communications for replenishment and distribution.
• Support employee travel and transportation arrangements, including booking coordination, itineraries, and logistics.
• Coordinate logistical aspects of internal and external events, including materials preparation, branding setup, and vendor coordination.
• Ensure office environment is professional, organized, and operationally ready at all times.
Qualifications:
• 3–6 years experience in office administration, receptionist, or operations coordination roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism and customer service orientation.
• Ability to manage multiple priorities in a fast-paced environment.
